Advertised from 14 August 2025

Role

Edinburgh University Students' Association is looking to recruit an HR Administrator to join our People & Development team.

Edinburgh University Students’ Association is an award-winning organisation, which exists to provide diverse services, representation, and welfare support to the community of over 49,500 students at the University of Edinburgh. By providing opportunities, helping to create change and offering support, we're here to help students get the most out of their time in Edinburgh. We have five venues around the University of Edinburgh campus – Teviot Row House, King’s Buildings House, Potterrow, the Pleasance and Edinburgh College of Art’s Wee Red Bar – which house our offices, cafés, bars, clubs, spaces for students to meet, study and socialise. These spaces transform into some of the most well loved Edinburgh Festival Fringe venues throughout the month of August each year.

We are a registered charity and all of the income we generate from our commercial activity goes back in to supporting our members. We’re also an organisation with a strategic commitment to support and empower all our staff, and have some exciting plans for the future. There's never been a better time to apply and join our organisation. 

We are an equal opportunities employer and we welcome applications from all suitably qualified persons. Edinburgh University Students’ Association is committed to promoting equal opportunities in employment and encouraging equality, diversity and inclusion among our workforce, and eliminating unlawful discrimination.

Join our small and friendly HR team as an HR Administrator, a key role to ensuring the smooth running of HR operations. You'll be working across the full range of generalist HR activities to support 100-110 permanent employees and 250-500 term-time/Festival employees. The team prides itself on providing a high standard of service delivery, always going the extra mile, and are committed to continuous development by enhancing our processes and service. This role offers excellent development opportunities with diverse areas to gain experience in. 

Plus a generous benefits package:

• 35 days per year holiday entitlement
• Company pension with 14.5% employer contribution
• Enhanced company sick pay, leave and loan policies
• Hybrid working - up to 2 days working from home per week
• A comprehensive package of support via our Employee Assistance Programme
• Access to money saving discounts from hundreds of retailers via our Pluxee Discounts Hub
• Cycle to Work Scheme
• Discounts on food and drink across our venues

The Role:

The HR Administrator provides comprehensive administrative support to the HR team to ensure the smooth functioning of day-to-day HR operations, annual processes and departmental projects.

Acting as a first point of contact for enquiries from employees, the HR Administrator will be able to communicate clearly and effectively at all levels, contributing to a positive employee experience.

The role coordinates year-round recruitment and onboarding, ensuring compliance, as well as supporting the HR Coordinator with high volume recruitment for the Student Association’s Festival operations.

The role manages and updates employee data using HR information systems, and supports the HR Advisor with processes such as probationary periods, flexible working applications, sickness absence monitoring and processing leavers.

The HR Administrator also coordinates the employee ‘Thank You Card’ scheme and assists with bi-annual Staff Days.

The Person:

A confident and competent individual with HR and recruitment administration experience, excellent customer service and knowledge of HR systems and procedures. A person with strong communication skills who excels in taking care of the detail and delivers to a consistently high standard. Capable of managing time effectively, multitasking and prioritising competing deadlines.

Application notes

Visit our website to find out more and to apply.

You can also download a full job description and person specification below.

The closing date for applications is 12:00 on Wednesday 27 August.

Interviews will be held on 4 September.

Further information will be sent to shortlisted candidates. We strive to let all candidates know the outcome of their application within 3 weeks of the closing date.

If you have any queries, please contact People & Development at jobs@eusa.ed.ac.uk.

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