Advertised from 4 March 2026

Role

Role and Responsibilities

Weekly:

• Managing data entry, monitoring and reporting data necessary for grant reporting; providing reports and analysis to the Project Coordinator
• Keep foodbank paperwork up to date and relevant. 
• Shred confidential paperwork.
• Send thank you letters to supporters 
• Check and respond to emails and Facebook messages.
• Keep volunteer records up to date.

As required:

• Prepare agenda for management meetings and send to the Foodbank Co-ordinator, before circulating to the management group.
• Prepare minutes at foodbank planning meetings and circulate to the management group, within 1 week, after the meeting takes place.
• Set up refreshments for meetings and groups.
• Create new forms, spreadsheets or documents to ensure the foodbank and advice service runs as efficiently as possible. 
• Develop flyers, posters and promotional materials for use by the foodbank.
• Recommend new technologies that will make the work of the foodbank and advice service more streamlined and safer. 
• Produce quarterly volunteers and supporter's newsletter. 
• Oversee and supply the needs of volunteers, such as lanyards, uniform and equipment.
• Ensure rotas for volunteers are completed & communicated in a timely manner.
• Update all social media sharing, in conjunction with the social media volunteer. 
• Keep foodbank publicity up to date. 
• Assist in the set-up of Foodbank activities.
• Ordering stationary, promotional and office supplies as required by the foodbank
• Provide support to the Treasurer and other members of the Management Group.
• Monitor Health & Safety practices and ensure that all recording is kept up to date, such as fire alarm testing, emergency lighting tests, PAT tests etc 
• Work under the direction of the Project Manager on new initiatives. And undertake any other reasonable tasks at a commensurate level as requested by the Foodbank Project Coordinator. 
• Every 6 months/Annually:
• Carry out Risk Assessments for new activities.
• Ensure that a fire drill is carried out at least twice a year. (Bring this to the attention of the management group in January and August each year)
• Keep all Church of Scotland and Foodbank policies and procedures are up to date and clearly displayed.

Full job description is available to download below.

Application notes

Please complete our application form by 25th March.

Downloads