Advertised from 30 June 2025

Role

Overview

The Diocese of Edinburgh is looking for a Finance and Support Officer to join our small administrative team supporting the Bishop to deliver a range of services for the Diocese.

About Us

The Diocese of Edinburgh is one of 7 dioceses which form the structure of the Scottish Episcopal Church, part of the worldwide Anglican Communion. Each Diocese is run by a Diocesan Bishop who oversees the spiritual and practical concerns of all the clergy and lay (non-ordained) people within their own diocese. The Diocese of Edinburgh covers the City of Edinburgh, the Lothians and stretches from the Firth of Forth down to the English border.

The Diocesan Office supports the Bishop of Edinburgh in the delivery of the priorities of the Diocese. It is accountable for the management and delivery of a range of services for the Diocese, particularly mission and ministry, governance, finance, buildings and communications.

The new role of Diocesan Office Finance and Support Officer has been created to re-align the workflows of the office and increase the efficiency of the small administrative team. There is a friendly culture of sharing and collaboration amongst the staff, along with the diocese’s commitment to both personal and professional development for all staff.

About the Role

• Finance: to maintain accurate and up to date records of income and expenditure through monthly bookkeeping and reconciliation. Process payroll payments for Diocesan Office staff and the external clergy & staff within our payroll service. Assist with the production of annual diocesan budgets.

• Office management: to ensure that services needed to support the smooth-running of the Diocesan Office are met, in relation to facilities contracts, minor maintenance, and procurement of office supplies. Act as front-line triage for IT and associated equipment and to monitor tickets raised with our third-party support providers. Assist with budgeting and procurement of IT hardware & software. Ensure IT licences, office certificates (e.g. PAT Testing) and other relevant health and safety requirements are maintained.

• Vestry, Clergy & general external support: primary point of contact for general queries from Clergy, Vestry Secretaries, Treasurers, and to redirect external calls/emails as appropriate.

• Administration: to develop, maintain and undertake processes and records management to support the functioning of the office and staff, including database

management, Canon 35 (buildings consent) process, organising meetings, writing reports, creating online resources and event organisation.

• Clergy administration: to provide administrative support to the processes relating to the life cycle of clergy tenure including licence documentation and services of institution/installation/collation. Support the administrative processes of clergy vacancies and Dean’s Visitations

• Committee servicing: to take minutes of committee and other meetings held. To maintain membership info, issuing agendas and papers etc.

• Provide cover across other admin roles as required.

About You

The essential qualifications and characteristics are:

• Knowledge of bookkeeping and basic accounting practices, and an ability to use an accounting package.

• Experience of using MS Office 365 (Word, Excel and Outlook).

• Experience of/or aptitude for use of MS Teams, MS Access, Adobe Acrobat Pro and Canva.

• At least two years’ experience of administrative roles, including servicing meetings and taking minutes.

• Able to handle confidential materials with confidence and sensitivity, and communicate effectively by email, phone and in person with a range of people from varied backgrounds.

• Able to handle many different tasks within a range of timelines and priorities, and sometimes with competing deadlines.

• Able to work collaboratively as part of a small team, sharing tasks and being flexible in order to get the highest priority tasks completed.

Application notes

To discuss the role and submit an application, CV and cover letter, email recruitment@dioceseofedinburgh.org

Closing date for applications: Thursday 31 July

Downloads